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* If there is only one nomination, the election is declared
by acclamation; more than one. the chair calls a
vote
" Before vote, each nominator may speak for their
candidate ( usually as an introduction)
* The candidate may make an election speech'
" Vote is called. Chair repeats the office that is being filled.
and lists the candidates by name ( alphabetically is
the least biased)
" Winner is announced Chair asks for motion that ballots
be destroyed
" Winner is given time to make a short speech of thanks
Notes: In elections and motions, the by- laws of the
organization will determine who has the right to vote If
every person in attendance does not, then voting cards
should be issued to those who are eligible
Committees
The president, or board, may appoint special
committees to run, organize, research or oversee special
events, projects etc. Or, they may appoint a committee
chairperson and that person may form his own committee
" committees are formed for a specific purpose, and may
only deal with that
" minutes of meetings should be kept,
" generally, a budget is allotted to a committee Detailed
records must be kept on receipts and expenditures
If further money is required, it must be approved
by the board
" committee head or chairperson must report to the board ( or
general meeting) as ordered.
" after the event, the committee head must close Pay all
bills. Collect all moneys. Compile a written,
detailed report and financial statement and submit
it to the board
" committee chair may appoint ancillary committees, who
report to the original committee The interim and
final reports and financial statement of the « hole
project, to the board, is the responsibility of
the original appointee.
In some organizations that have on- going projects or
programs, the directors may be appointed to head
committees for the length of their term ( Standing
committees)
Interim committees may be formed for such things as:
* a nominating committee.
* a fund raising, publicity or social event
* a short- term project
Full term ( standing) committees may be formed for
such on- going things as
* membership
* grants and fund raising
* social - entertainment
* publicity
" historian
A task force is similar to a committee, but it is seldom a
very long term, and might be only one person Generally, a
task force is appointed to research a specific subject for a
specific purpose For instance, to garner information
necessary for a vote
Other appointments by the president ( or chair) might
include
" a recording secretary for a conference or special meeting
" to chair a conference or special meeting
" to check the year- end books
" to represent the organization at a conference, forum
training course, presentation, etc and report back
NOTE: if a representative of the club will be given voting
privileges at the forum they will attend, they should be
elected, rather than appointed An elected d e l e g a t e should
make themselves aware how their club wishes them to vote
Report should be in writing
The president may appoint a chairperson to run a
specific part of a meeting where the president may wish to
enter discussion, have a vote, or to remove himself from the
meeting room ( maybe due to conflict of interest)
The chair
whether it be the president or appointed chair.
" does not make a motion or take part in the discussion other
than to condense what has been said and to keep
control of the meeUng
" makes sure that the program speaker is under control
either by checking personally with the speaker, or
with the person responsible for that evening's
program
" keeps each part of the meeting on Ume
" If business is going over Ume, suggest some business be
tabled, or that another, special meeting be called
to deal with it.
" may limit speakers' time ( in advance) If speaker does not
quit, you should rise, go to the podium and. when
the speaker pauses, interrupt to say that " although
his her information is great, time is limited
Would he she please take the next minute 10
summarize ?~( ONE minute! 1)
* when minutes have been read and corrected, if necessary, a
motion to accept them can be moved and seconded
OR the chair may declare them adopted as read or
corrected
" when the business is completed, the chair mav call for a
mouon to adjourn ( a seconder is not needed) OR
the chair may declare the meeting adjourned
" committee reports are accepted as above
Object Description
| Rating | |
| Title | Communicate with Confidence/Project Report |
| Language | en |
| Date | June 1999 |
Description
| Title | communicate with confidence 81 |
| Language | en |
| Transcript | * If there is only one nomination, the election is declared by acclamation; more than one. the chair calls a vote " Before vote, each nominator may speak for their candidate ( usually as an introduction) * The candidate may make an election speech' " Vote is called. Chair repeats the office that is being filled. and lists the candidates by name ( alphabetically is the least biased) " Winner is announced Chair asks for motion that ballots be destroyed " Winner is given time to make a short speech of thanks Notes: In elections and motions, the by- laws of the organization will determine who has the right to vote If every person in attendance does not, then voting cards should be issued to those who are eligible Committees The president, or board, may appoint special committees to run, organize, research or oversee special events, projects etc. Or, they may appoint a committee chairperson and that person may form his own committee " committees are formed for a specific purpose, and may only deal with that " minutes of meetings should be kept, " generally, a budget is allotted to a committee Detailed records must be kept on receipts and expenditures If further money is required, it must be approved by the board " committee head or chairperson must report to the board ( or general meeting) as ordered. " after the event, the committee head must close Pay all bills. Collect all moneys. Compile a written, detailed report and financial statement and submit it to the board " committee chair may appoint ancillary committees, who report to the original committee The interim and final reports and financial statement of the « hole project, to the board, is the responsibility of the original appointee. In some organizations that have on- going projects or programs, the directors may be appointed to head committees for the length of their term ( Standing committees) Interim committees may be formed for such things as: * a nominating committee. * a fund raising, publicity or social event * a short- term project Full term ( standing) committees may be formed for such on- going things as * membership * grants and fund raising * social - entertainment * publicity " historian A task force is similar to a committee, but it is seldom a very long term, and might be only one person Generally, a task force is appointed to research a specific subject for a specific purpose For instance, to garner information necessary for a vote Other appointments by the president ( or chair) might include " a recording secretary for a conference or special meeting " to chair a conference or special meeting " to check the year- end books " to represent the organization at a conference, forum training course, presentation, etc and report back NOTE: if a representative of the club will be given voting privileges at the forum they will attend, they should be elected, rather than appointed An elected d e l e g a t e should make themselves aware how their club wishes them to vote Report should be in writing The president may appoint a chairperson to run a specific part of a meeting where the president may wish to enter discussion, have a vote, or to remove himself from the meeting room ( maybe due to conflict of interest) The chair whether it be the president or appointed chair. " does not make a motion or take part in the discussion other than to condense what has been said and to keep control of the meeUng " makes sure that the program speaker is under control either by checking personally with the speaker, or with the person responsible for that evening's program " keeps each part of the meeting on Ume " If business is going over Ume, suggest some business be tabled, or that another, special meeting be called to deal with it. " may limit speakers' time ( in advance) If speaker does not quit, you should rise, go to the podium and. when the speaker pauses, interrupt to say that " although his her information is great, time is limited Would he she please take the next minute 10 summarize ?~( ONE minute! 1) * when minutes have been read and corrected, if necessary, a motion to accept them can be moved and seconded OR the chair may declare them adopted as read or corrected " when the business is completed, the chair mav call for a mouon to adjourn ( a seconder is not needed) OR the chair may declare the meeting adjourned " committee reports are accepted as above |
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